Foreign trade operation process

1. Customer enquiry: Generally, before the customer's perchase Order, there will be related Order Inquiry to the business department to do some details.

2. Quotation: The business department promptly responds to the customer's inquiry to determine the product name, model, manufacturer, quantity, delivery date, payment method, packaging specifications and cabinet type. Peroforma Invoice makes a formal quotation to the customer.

3. Get the order: After negotiation, receive the customer's official order perchase Order.

4. Production order: After the customer's order is confirmed, the factory will place an order and arrange the production plan.

5. Business Approval: After the business department receives the order, it first makes a business review form. According to the “Export Contract Review Form”, the items are filled out as much as possible. The contract approval must be accompanied by a fax of the customer's order and a purchase contract with the factory. The audit form shall be signed by the salesperson, approved by the department manager, and submitted to the management department for review before being executed. If the amount is large, or if there are provisions such as prepayments and commissions, it must be approved by the general manager of the company. After the contract is approved, a sales order is made and submitted to the department process staff for follow-up.

6. Release of production notice: After confirming the delivery date, the business department can issue a production notice to notify the factory to produce on time:

6.1: In the case of L/C payment customers, it is usually confirmed that the L/C has been received one month before the delivery date. After receiving the L/C, the salesperson and the documentary examine the letter of credit separately to check whether there is any If the error is made, the delivery date can be guaranteed, and other possible problems, if there is any problem, you should immediately ask the guest to change the certificate.

6.2: If it is a T/T payment customer, confirm that the deposit has been received.

6.3: If it is a customer, or a bank D/A, etc., it needs to be confirmed by the manager.

7. Inspection:

7.1: One week before the delivery date, the company's inspector should be notified to inspect the goods.

7.2: If the customer wants to inspect the goods by himself or the designated inspection personnel, the customer should check the goods and inform the planning department about the date of inspection one week before the delivery date.

7.3: If the customer designates a third-party inspection company or a fair-line inspection, please contact the inspection company two weeks before the delivery date to make an appointment to ensure the time is scheduled before the delivery date. After confirming, notify the factory of the inspection time.

8. Prepare basic documents. The packing information provided by the factory, the production of export contracts, the export of commercial invoices, the packing list and other documents (should be produced by the business clerk and handed over to the documentary).

9. Commodity inspection: If it is a national statutory commodity inspection product, it must explain the commodity inspection requirements when placing an order to the factory, and provide the export inspection contract, invoice and other materials required for commodity inspection. Moreover, it is necessary to tell the factory the export port of the product in the future, which is convenient for the factory to conduct commodity inspection. The commodity inspection certificate/strip should be obtained one week before the shipment.

10. Chartering booking:

10.1. If the contract with the guest is FOBCHINA, the customer will usually specify the shipping agency or shipping company. You should contact the freight forwarder as soon as possible to inform the delivery intention, understand the export port to be arranged, the schedule, etc. Q confirm whether the delivery of the factory can be earlier than at least one week before the sailing period, and whether the shipping schedule can meet the customer's request. Delivery period. A written order notice (INGORDER) should be issued to the shipping company two weeks before the delivery date, usually with a fixed order paper one week before the ship is opened.

10.2. If the freight is paid by the seller, you should consult the shipping company or the shipping company as soon as possible for the shipping schedule, freight rate, port of departure, etc. After comparison, choose a shipping company with a favorable price, good reputation, and a suitable shipping schedule, and tell the salesperson to inform the guests. If you do not agree, you must choose another shipping company approved by the guest. Two weeks before the ship is opened, the written order is fixed. The procedure is the same as above.

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